Admission to Graduation Project

San Jos茅 State has established campus-specific goals designed to contribute to the greater success of the CSU Graduation Initiative 2025. The Admission to Graduation Project (A to G Project) was formed in the Fall of 2014 to identify and implement enhancements to technical and business processes that would facilitate graduation for our students and contribute to meeting 91猎奇's goals. The project is a partnership among Administration & Finance, Information Technology, Academic Affairs and Student Affairs led by Enrollment Services with representation from across campus.

91猎奇 Graduation Initiative goals for 2025 include:

Increase our four year FTF graduation rate from 9% to 35% (entering class of 2021)
Increase our six year FTF graduation rate from 49% to 71% (entering class of 2019)
Increase our two year UDT graduation rate from 19% to 36% (entering class of 2023)
Increase our four year UDT graduation rate from 67% to 80% (entering class of 2021)
Eliminate the URM equity gap from 12% to 0%
Eliminate the Pell/non Pell equity gap from 10% to 0%

Project Initiatives: Roadmaps

Phase Ten: Roadmap

Spring 2024 - Fall 2024: Identify and implement a CRM platform to support enrollment goals - multi-phased project culminating a fully integrated CRM solution for Enrollment Management (In Progress)
Spring 2024 - Fall 2024: Onboard remaining academic colleges into Spartan Connect (Completed)
Fall 2024: Develop and implement reporting to identify inadmissible repeats and create a communication plan to educate students on the ramifications for graduation (Complete)
Fall 2024 - Spring 2025: Explore and implement automation of degree audit for currently enrolled students (In Progress)
- Phase One: Implement process to identify and purge outdated data (Complete)
- Phase Two: Identify cohorts and cadence for automated degree audit generation (Pending)
Spring 2024 - Fall 2024: Automate security role for Deans and Associate Deans in SAMI reporting platform (On Hold)

Phase Nine: Roadmap

Spring 2023 - Fall 2023: Leverage grant funds to investigate administrative barriers related to communication about enrollment and payment deadlines to current students (In Progress)
Spring 2023 - Summer 2023: Leverage grant funds to encourage URM/Pell eligible students to enroll in summer courses to stay on track to complete 30 units per year (completed)
Spring 2023 - Spring 2025: Identify and implement a CRM platform to support enrollment goals - multi-phased project culminating a fully integrated CRM solution for Enrollment Management (In progress)
Spring 2021 - Spring 2023: Leverage enhanced MyScheduler functionality including enhanced course search functionality, in-application course registration functionality, and course enrollment optimization pilot project. (Completed)
Fall 2020 - Fall 2023: Work with Colleges to identify and implement success markers in Spartan Connect platform (Complete - training in progress)
Spring 2021 - Fall 2022: Review the cycle of communication related to registration from a holistic perspective including PeopleSoft, CollegeScheduler, Mobile App (In Progress)
Fall 2022 - Spring 2024: Investigate academic planning tools toward the goal of implementing a new, enhanced platform by AY 2023-24 (On Hold)
Fall 2020 - Spring 2022: Create reporting tools to analyze the effectiveness of transfer credit evaluation (TCE) process improvement (On Hold)
Fall 2020 - Spring 2024: Deep dive into GI2025 as it relates to Equity Gaps to identify and implement strategies to reach 0% goals (On Hold)
Spring 2021 - Spring 2022: Develop GI2025 related data analytics tools to drive our decision making process (e.g. to look at students from the perspective of a particular entering term and type) (On Hold)

Phase Eight: Roadmap

Fall 2022 - Spring 2024: Investigate academic planning tools toward the goal of implementing a new, enhanced platform by AY 2023-24
Spring 2021 - Fall 2021: Create report capture students that are eligible to enroll, but have not done so to enhance re-enrollment campaign efforts (completed)
Spring 2022 - Fall 2022: Create reporting to capture year over year graduation applications and conferral (Completed)
Spring 2022: Implement and leverage increased enrollment campaign functionality in Spartan Connect (Completed)
Fall 2020 - Spring 2022: Create reporting tools to analyze the effectiveness of transfer credit evaluation (TCE) process improvement.
Spring 2021 - Spring 2022: Develop GI2025 related data analytics tools to drive our decision making process (e.g. to look at students from the perspective of a particular entering term and type) (In Progress)
Fall 2020 - Spring 2022: Deep dive into GI2025 as it relates to Equity Gaps to identify and implement strategies to reach 0% goals (In Progress)
Spring 2021 - Fall 2022: Leverage enhanced MyScheduler functionality including enhanced course search functionality, in-application course registration functionality, and course enrollment optimization pilot project. (In Progress)
Fall 2020 - Fall 2022: Work with Colleges to identify and implement success markers in Spartan Connect platform (In Progress)
Summer 2020 - Spring 2022: Expand use of MyProgress functionality to replace major form in the graduation evaluation process for all colleges. (Complete)
Spring 2021 - Fall 2022: Review the cycle of communication related to registration from a holistic perspective including PeopleSoft, CollegeScheduler, Mobile App (In Progress)

Phase Seven: Roadmap

Fall 2020 - Spring 2021: Create reporting tools to analyze the effectiveness of transfer credit evaluation (TCE) process improvement.
Fall 2020: Implement improved version of process to identify and advise students with Associate Degrees for Transfer. (Completed)
Spring 2021: Develop GI2025 related data analytics tools to drive our decision making process (e.g. to look at students from the perspective of a particular entering term and type) (In Progress)
Fall 2020 - Spring 2021: Deep dive into GI2025 as it relates to Equity Gaps to identify and implement strategies to reach 0% goals (In Progress)
Spring 2021: Leverage enhanced MyScheduler functionality including enhanced course search functionality, in-application course registration functionality, and course enrollment optimization pilot project. (In Progress)
Fall 2020 - Spring 2021: Work with Colleges to identify and implement success markers in Spartan Connect platform (In Progress)
Summer 2020 - Spring 2021: Expand use of MyProgress functionality to replace major form in the graduation evaluation process for all colleges. (In Progress)
Fall 2020: Implement virtual queuing to provide service delivery during campus closure. (Completed)
Fall 2020: Implement chatbot as a pilot project to provide services to students during non-business hours and when they prefer to ask a question anonymously. (Completed)
Fall 2020 - Spring 2021: Expand chatbot implementation to include other units beyond pilot. (Completed)
Fall 2020 - Spring 2021: Modify waitlist functionality in PeopleSoft to improve prioritization and reduce faculty and department chair workload (Completed)
Spring 2021 - Summer 2021: Review the cycle of communication related to registration from a holistic perspective including PeopleSoft, CollegeScheduler, Mobile App

Phase Six: Roadmap

Fall 2019 - Spring 2020: Move the 91猎奇 Catalog and Schedule of Classes to a new platform (Completed)
Fall 2019 - Spring 2020: Implement improved version of process to identify and advise students with Associate Degrees for Transfer. (In Progress)
Fall 2019 - Spring 2020: Expand early warning system to identify students needing additional support to include students in all colleges (Completed)
Fall 2019: Develop ADT templates to be incorporated into MyProgress (Completed)
Fall 2019 - Summer 2020: Validate 10 year data used to create and implement predictive analytics models in Spartan Connect to support advising initiatives (Completed)
Fall 2019 - Summer 2020: Expand adoption of Spartan Connect (EAB) platform to include success centers in the colleges, career center, housing and others. (In Progress)
Spring 2020: Implement virtual tools to support move to a mostly online campus environment including access to virtual advising, online service delivery and communication media. (Completed)
Summer 2019 - Spring 2020: Expand use of MyProgress functionality to replace major form in graduation evaluation process. (In Progress)
Fall 2019 - 2020: Implementation of Precalculus Proficiency Assessment (PPA) and Aleks in support of multiple measure assessment (EO1110). (Completed)
Create Directed Self-Placement as a pilot replacement for Writing Skills Test (WST) (Completed)

Phase Five: Roadmap

Summer 2018 - Spring 2019: Leverage MyProgress functionality to replace major form in graduation evaluation process. (PIlot Completed)
Summer 2018 - Spring 2019: Replace paper forms with electronic/web-based versions with a priority on student-serving process like petitions (Ongoing)
Summer 2018 - Spring 2019: Develop early warning system to identify students needing additional support. (Completed)
Fall 2018 - Spring 2019: Leverage MyPlanner data to predict course demand with greater accuracy. (In Progress)
Fall 2018 - Spring 2019: Program all undergraduate degrees in myProgress and MyPlanner (Completed)
Fall 2018 - Spring 2019: Implement multiple measures assessment of incoming freshman for math and English course in accordance with Executive Order 1110 including course revisions, implementation of directed self-placement (English), implementation of Peer Educators as a resource, enhanced messaging and website for information, tracking and identification of cohorts. (Completed)

Phase Four: Roadmap

Spring - Fall 2018: Implement OnBase Financial Aid Verification functionality. (Completed)
Summer 2018 - Spring 2019: Leverage MyProgress functionality to replace major form in graduation evaluation process. (Pilot Completed)
Summer 2018 - Spring 2019: Digitize document collection from students - enrolled and prospective. (Completed)
Summer 2018 - Spring 2019: Develop early warning system to identify students needing additional support. (Completed)
Fall 2018: Automate tracking of substitutions and exceptions as they relate to MyProgress and application for graduation. (Completed)
Fall 2018 - Spring 2019: Create reporting tools to analyze the effectiveness of TCE process improvement.
Fall 2018 - Spring 2019: Implement improved version of process to identify and advise students with Associate Degrees for Transfer. (Completed)
Fall 2018 - Spring 2019: Leverage MyPlanner data to predict course demand with greater accuracy. (In Progress)

Phase Three: Roadmap

Spring - Fall 2017: Implement Transcript Capture (TC) functionality in our imaging system to facilitate transcript collection and analysis. (Completed)
Spring - Fall 2017: Design and implement visual identity for MyGPS tools: MyScheduler, MyPlanner, MyProgress, MyRoadmap. (Completed)
Spring - Fall 2017: Pilot the Post Enrollment Requirement Check (PERC) functionality in PeopleSoft to allow students to enroll in courses with the prerequisite in progress. (Completed)
Fall 2017 - Spring 2018: Implement next phase of imaging system functionality: Transfer Credit Evaluation. (Completed)
Spring 2018: Implement Advisor Request functionality in PeopleSoft for substitutions, changes of major, and other processes (In Progress)
Spring - Summer 2018: Implement early matriculation for new undergraduate students. (Completed)

Phase Two: Roadmap

Spring - Summer 2016: Develop and produce a Steps to Graduation resource for incoming students. (Completed)
Spring - Fall 2016: Implement automation of impaction for Freshmen applicants. (On Hold)
Spring - Fall 2016: Develop and implement reporting tools to analyze supplemental application, impaction and enrollment data. (Completed)
Spring 2016 - Fall 2017: Automate tracking of substitutions and exceptions as they relate to the degree audit (MyProgress) and application for graduation. (Moved to Phase Four)
Summer 2016 - Spring 2017: Expand automation of application for graduation to include additional colleges and our graduate programs. (Completed)
Fall 2016 - Fall 2017: Implement Smart Planner (MyPlanner) functionality. (Completed)

Phase One: Roadmap

Fall 2014 to current: Transfer Credit Rules evaluation, creation and correction in PeopleSoft.
Spring 2015: Spartan Scheduler rolled out to enrolled students. Spartan Scheduler allows students to plan class schedules around other commitments like work, athletics, and family commitments. (Completed)
Late Fall 2015: Implement automation of CSU Eligibility for Transfer applicants. (Completed)
Fall 2015 - Winter 2016: Implement Supplemental Application for Fall 2016 transfer applicants and beyond. The supplemental application facilitates corrections to information entered on the CalStateApply application and allows students applying to impacted majors with supplemental coursework criteria to report additional coursework. (Completed)
Fall 2015 - Winter 2016: In partnership with the College of Business, launch pilot project to automate the undergraduate application for graduation. (Completed)
Winter 2016: Implement impaction automation for transfer applicants. (Completed)