Miscellaneous Payment Request

The is used for the payment of awards, faculty fellowships, and professional development and training. The Miscellaneous Payment Request Form can be found in OnBase.

The form is completed by the department and is routed for approvals from the department level (Chair), department budget officer, Appropriate Administrator/MPP, Academic Business and Strategic Operations (ABSO), and Faculty Services.

When completing the form, ensure:

  • Any required pre-approval forms were properly submitted prior to the activity
  • Appropriate supporting documentation or pre-approval is attached
  • All faculty members have an active position during the pay period of the request
  • Payments are being made in only one pay period per form
  • There are no more than 100 faculty members listed on each form
  • The form is completed within 45 minutes to avoid being locked out and starting over

Faculty Awards

Awards include individuals being recognized for accomplishments, excellence, outstanding leadership in a particular field of study, or meritorious service (). Examples include Faculty Innovation & Leadership Awards, outstanding lecturer awards, and faculty service awards.

Limitations:

  • Award amounts must be $5000 or less; amounts exceeding $5000 or more will require Chancellor's Office approval
  • Award amounts are limited to $10,000 per fiscal year
  • Awards must be paid in one installment; cannot be paid in more than one installment
  • Awards are taxable and paid in one lump sum
  • Work duties may not be compensated with an award
  • Awards are not counted towards workload

The Miscellaneous Payment Form should reflect the award name, amount, description of award's purpose, nomination process, review and selection process, and award cycle (e.g. monthly, annual…etc). Documentation that supports the details of the award may be attached to the form. Payments are made to the faculty member after the form is processed.

Professional Development and Training (Pre-Approved) Stipend Payments

The Professional Development and Training Stipend allows payment to faculty who participate in and complete training and professional development activities pre-approved by management of the division offering the training and Faculty Services. The program must be consistent with 1) Article 25, Professional Development, of the CSU-CFA Collective Bargaining Agreement, 2) CSU guidelines, and 3) 91ÁÔÆæ guidelines (). Note that training required by law or CSU Policy (e.g., CSULearn) are not compensable with this stipend, nor may faculty ever be provided extra pay for completing such training.

Once again, pre-approval must be obtained from Faculty Services and the division's MPP/Appropriate Administrator before offering payment/stipends via advertising or invitation to all qualified faculty to participate. The pre-approval form, , must have a Faculty Services approval date that is prior to any offer of payment made to any and all qualified faculty. The approved pre-approval form must be attached to the Miscellaneous Payment Form in order for payment to be issued.

Program Limitations:

  • All participants on a campus who completed the same approved training or professional development activity must be paid the same stipend amount
  • Only 1 payment per program occurrence is allowed—no partial payments and no continuation of participation is allowed after a payment is requested
  • Payment is made after completion of the program and is taxable
  • Total payment amount from all CSU and 91ÁÔÆæ programs may not exceed $10,000 per faculty member per fiscal year
  • Faculty must have an active appointment to be compensated
  • Faculty excluded from this stipend type (no payment allowed, even after completion) include:
    • Retired faculty. Retired annuitants and FERP faculty do not qualify for professional development and training stipends. () NEVER offer a stipend to retired faculty.
    • Program trainers, planners, or leaders. Work by faculty for a program, if it will be compensated, must be reviewed and approved as labor by Faculty Additional Employment and Payments before work starts. Request type and mechanism should follow regular rules of additional employment. All faculty additional employment work done prior to approval is on a voluntary basis and may fulfill professional responsibilities (e.g., service to the University) for evaluation purposes.
    • Inactive or Future employees. Faculty who do not have an active appointment cannot receive the stipend (and never prior to their start date).
  • Is strictly a payment or stipend and is not counted towards workload or additional employment, nor employment for time base entitlement.
  • Participation in the Professional Development or Training program shall not:
    • Influence faculty evaluations, range elevation, teaching assignments, qualification for course assignments, or the "careful consideration process" unless the faculty member specifically includes it in their list of qualifications.
    • Be considered extraordinary support or constitute work for hire. Intellectual Property Rights shall be controlled by Article 39 in the CBA.

The Miscellaneous Payment Form should include the name of the professional development or training, amount of compensation all participants receive (no partial or per module payments allowed), completed activities, and signed pre-approval form. Payments are made only after validated program completion.

Summer RSCA Fellowships

The Summer RSCA fellowship consist of RSCA funds given to faculty members during the summer that apply towards the topic of research. It is a program that provides funds to faculty members to support their research, scholarship and creative activities during the summer.

Limitations:

  • One or two month's salary, paid in June and/or July
  • The payment should be submitted so that it is available to the recipient when the fellowship period begins, typically following the close of the Spring Semester. However, the campus may decide to process the stipend payment later in the summer (e.g., July pay period versus May or June) based upon campus needs and specific circumstances.
  • Counts toward workload during the summer

The Miscellaneous Payment Form should reflect a chartfield mapped to the appropriate source of funding and supporting documentation that shows the faculty has been granted summer RSCA funds. Attach supporting documentation that shows the confirmation of summer research funds granted to a faculty member, which includes but is not limited to Offer Letters for funds bestowed to faculty upon their hire or approval memos from a VP, Chancellor's Office or campus/CO-approved program. The fellowships are bestowed to faculty using RSCA funds and consist of a one-time payment equal to one or two times the employee's monthly salary rate in effect during the first day of the June pay period.